Discover How Project Management Can Help You Run Your Business Better

Jillian Flodstrom
3 min readDec 13, 2022

Andy Kaufman is an expert on leadership and project management, helping organizations around the world improve their ability to lead and deliver. He has worked with leaders at organizations such as the United Nations World Health Organization, NASA and other global clients, to improve their ability to deliver on their initiatives. He joined us on a recent Scale Your Small Business podcast where he shared tips to help you improve your ability to lead and deliver within your small business.

The biggest question that all of our listeners ask is how can a business owner use leadership and project management to improve their ability to operate their business?

It seems obvious in some ways according to Andy, but common sense isn’t always done commonly. One common problem he’s seen, even as he grew his own business, is self leadership. He would just try to do it all himself. How do we scale when we are running our businesses like this? Part of leadership is surrounding ourselves with people and a lot of leadership comes down to empowerment. You can’t operate your business for very long just being on your own. Project management is ultimately how do we get stuff done and small business owners who just talk about things but don’t deliver are called ex small business owners.

You can create a project around anything that has a due date. There are all kinds of formal definitions of what project management is or what a project is, but if it takes multiple steps to get there and there’s a due date, it’s probably a project. An example of this would be if a business owner is trying to come up with new product offerings. A quarter of project management is understanding of stakeholders and who is being impacted by these things. We think of project management for those who have a title “project manager”, but the truth is we’re all project managers. We all have to deliver stuff. Any part of the business where you’ve got deliverables and due dates, is a project.

Andy works with organizations as big as the UN and as small as some startups but whether you’re as big as the UN or a small company his feedback is “a fool with a tool is still a fool”. You can bring in any sort of business tool, but if you don’t know how to use it, it’s not going to help. Use tools that you and your team know how to use.

Business owners have an appreciation for theory, but they also have a strong desire for the practical. Andy shared something he’s learned over the course of the 21 years he’s been in businesses: “Ultimately, it doesn’t matter if I think it’s a good idea, it’s do customers think it’s a good idea?”

The place to start projects is often with pain points. Where is it that people are dissatisfied? It’s difficult to get people to change or to take action if there’s not some dissatisfaction with something. Where is it that there’s pain? Find out what kind of problems you like to solve and go after those. Ask what can we do to make that pain go away? How can we deliver value against those pain points? What’s the minimum we could deliver that would be of value?

We can maintain focus and keep projects on track by putting some stakes in the ground idea. This means having checkpoints with customers. Regular check-ins have the benefit of keeping us accountable, but are also an opportunity to get some feedback and then if we’re off track we can make some adjustments.

You can look at your business like poker. Poker is one long game. When you’ve had a bad night, that doesn’t define you. It’s one long game. Your business is one long game. There can be a pandemic, maybe you have a bad quarter, or maybe that sales meeting you went to really sucked. The goal for us is how do we just keep scaling? Are we making progress? It’s easy to think that everything rides on that meeting tomorrow, but it’s just one long game. This perspective really helps take the pressure off a little bit.

A lot of people probably think project management is super boring, but as evidenced by this Scale Your Small Business podcast — it’s amazing!

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Jillian Flodstrom

👩🏼‍💼CEO of @fndinsurance 🎙️Host of Scale Your Small Business Podcast 💥I help individuals/small business owners protect their most important assets